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Qualification Forms, Guides & Procedures

Updated: 05-Jun-2020 Engineering Service Providers Resources 
Engineering Service Providers User Guides
 
 
Consultants Appraisal Review-Appeal 070416
Consultant Performance and Selection System - September 2017
Appraisal Guidelines February 2015 Version 5.1
Appraisal Definitions December 2009
CONTRACT ADMINISTRATION PERFORMANCE REPORT DEFINITIONS
MTO RAQS FAQs December 2019
Qualification Procedures for ESPs - May 2020
MTO RAQS-ESP QC Category Plan Templates-May 2020

Updated: 21-Apr-2020 Construction Lien - Pre July 1, 2018 

Claims for Lien and related documents can be given by email to the Director of MTO Legal Services Mary.Gersht@ontario.ca

For contracts advertised prior to July 1, 2018, contractors and suppliers may find it necessary to file a Construction Lien against a ministry contract. The following forms are provided for this purpose.

 
023-0127 Claim for Lien - English
023-0127 Claim for Lien - French
023-0128 Release of Lien - English
023-0128 Release of Lien - French

Updated: 21-Apr-2020 Construction Lien - Post July 1, 2018 

Claims for Lien and related documents can be given by email to the Director of MTO Legal Services Mary.Gersht@ontario.ca

For contracts advertised on or after July 1, 2018, contractors and suppliers may find it necessary to file a Construction Lien against a ministry contract. The following forms are provided for this purpose.

 
Form 1 - Written Notice of Lien
Form 12 - Claim for Lien
Form 18 - Withdrawal of Written Notice of Lien
Form 19 - Discharge of Lien

Updated: 21-Jan-2020 Statutory Bonds 

Form 31 - Labour & Material Payment Bond under section 85.1 of the Construction Act

Form 32 - Performance Bond under section 85.1 of the Construction Act
Form 31 - Labour and Material (fillable)
Form 32 - Performance Bond (fillable)
form31 - Schedule A (fillable)
form31 - Schedule B (fillable)
form31 - Schedule C (fillable)
form31 - Schedule D (fillable)
Form 32 - Schedule A (fillable)
Form 32 - Schedule B (fillable)
Form 32 - Schedule C (fillable)

Updated: 15-Jan-2019 Register As A New Contractor 

Contractors wishing to submit bids on MTO contracts that are governed by the qualification procedures shall submit annually financial and other pertinent information to qualify to bid on these contracts. Contractors must complete a Contractor Registration Form (CRF) in its entirety to obtain a rating with the ministry.

Following are the registration forms necessary to file your application for the first time.
Contractor Work Appraisal 2018
Contractor Registration Form

Updated: 15-Jan-2019 Application to Increase Rating 
Occasionally contractors may find it necessary to increase their rating. (Please refer to section 17, Supplementary Basic rating). The following application must be completed and submitted at the time the contractor submits a Tender Registration Form.
Application to Increase Rating 2018

Updated: 24-Oct-2018 Qualification Procedures for Contractors 

Procedures for contractors to establish and maintain a qualification rating with the Ministry.
Qualification Procedures for Contractors-Sept-2015
Supplement for Area Maintenance Classification of Work-June-2017

Updated: 24-Oct-2018 MTO Qualification Committee Procedures  

Administrative procedures associated with MTO's Qualification Committee. 
Qualification Committee Procedures-Sept-2015
Procedures for Processing the Consultant Infraction Report-Sept-2015
Procedures for Processing the Contractor Infraction Report-Sept-2015
Procedures for Processing the Contractor Pre-Qualification Exclusion-Sept-2015

Updated: 24-Oct-2018 Financial Reference Letter 

To be used when applying for an AM Classification of Work
MTO Financial Reference Letter

Updated: 24-Oct-2018 Quality Management System 
To qualify to bid MTO construction Qualified Contracts, a new contractor is required to submit a declaration that it has a Quality Management System (QMS).
All rated Contractors are required to submit an annual QMS Declaration with the financial statements to retain bidding privileges.
Annual Decalaration ISO 9001 Quality Management Standard
Annual Declaration MTO Minimum Quality Management System
Annual Declaration for a Company With Subsidiaries MTO Minimum Quality Management System

Updated: 24-Oct-2018 Memorandum of Agreement 
Companies that have a Parent - Subsidiary relationship and wish to submit bids under the subsidiary name must complete the following form. (Refer to Qualification Procedures for Contractors - Section 19)
MOA 2015

Updated: 24-Oct-2018 Getting Started 
Once contractors have been approved by the ministry and received a rating, contractors can then choose to use R.A.Q.S. to submit annual Contractor Registration Forms (CRF), Tender Registration Form (TRFs) and view their qualification and performance rating.
Workonhand 2007 guide
AMC W-O-H v 3

 
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